Withdrawal Policy

All students have the option to withdraw from any class before the semester 85% point without academic penalty. The student must submit the studentfrom Self-Service under the heading “Student Forms” by the designated withdrawal date. A student should consult with an instructor or academic advisor before withdrawing from a course to determine if the action can be avoided. Students receiving financial aid should consult with a financial aid staff member to determine the impact course withdrawal will have on existing and future award status. Students that completely withdraw or stop attending all classes before the 60% point of the semester may be required to repay a portion of their financial aid award back to Nash Community College and/or the Department of Education.

Faculty are required to initiate the administrative withdrawal process on or before the semester 85% point if the student demonstrates two (2) consecutive weeks of nonattendance. Students who fail to attend after the semester 85% point will be awarded a course grade based on the grading criteria described in the course syllabus. Nonattendance is defined by missing two consecutive weeks of regularly scheduled class meetings (if applicable) in addition to no participation in any assignments or activities during that period as described in the Attendance Policy.

Online classes require weekly participation in course activities, discussion boards, or assignments. Correspondence with an instructor or signing into an online course does not constitute participation for attendance purposes. A W grade is non-punitive and will not affect the student’s GPA. Faculty documentation will reflect the last date of attendance or participation based on College attendance records.

The College grants each student two (2) days of excused absences per academic year for religious observances. In order for the absence to be excused, students must notify the College in writing within the first ten (10) days of any class and/or course in which they are enrolled. Notification must include the dates of the religious observance for the requested absence. Written notice to the college shall be deemed received when the required “Student Notification of Request for Excused Absence for Religious Observances Form” is received by the Vice President of Student Services, available in Student Services.

For the purpose of this policy, an excused absence is an absence for which the student is held harmless for failure to attend a scheduled class and for which the instructor provides the student the opportunity to make up any tests, exams, assignments, or other work missed as a result of the absence. Should the student fail to complete the tests, exams, assignments or other work missed during the excused absence after the instructor has provided a reasonable opportunity to complete the missed assignments or other work, the instructor is authorized to give no credit for the missed work. The excused absence shall still be recorded as an absence for attendance purposes, and could impact a student’s enrollment in the course should they fail to adhere to the attendance requirement of the institution.

*Nash Community College reserves the right to make changes in the regulations, courses, fees, and other matters of policy and procedure when necessary.

Attendance for Veteran Students

The Department of Veterans Affairs (VA) and the North Carolina State Approving Agency (SAA) requires institutions of higher learning to report when a student has a class schedule change, discontinues class attendance or is not regularly attending. The College’s policy for veteran student attendance is as follows:

  • Students applying for VA educational benefits are notified that in order to remain eligible for the Department of Veteran Affairs (VA) educational assistance benefits regular attendance, per policy, is required.
  • When a student’s absence exceeds two consecutive weeks, the instructor is required to administratively withdraw the student from class.
  • An email will be sent to the veteran student’s College-provided email account notifying him/her that they will be reported to the Veterans Services Officer (School Certifying Official) for missing more than two consecutive weeks of attendance.
  • The Veterans Services Officer (School Certifying Official) will report the last date of attendance to the Department of Veterans Affairs on VA-Once.

Veteran Student Responsibilities

  1. Attend all class sessions (traditional and/or online).
  2. Stay in contact with the College’s Veterans Services Officer (School Certifying Official) in the event you have questions concerning attendance and VA requirements.
  3. Check your College-provided email daily and respond to emails from instructors and the College Veterans Services Officer (School Certifying Official) in a timely manner.
  4. If you have been reported to the VA for nonattendance, and you return to class, your re-enrollment is not guaranteed. If your re-enrollment request is approved, it is your responsibility to inform the Veterans Services Officer (School Certifying Official) and request reinstatement of benefits.
  5. If you are approved to re-enroll in the class, you will need to continually attend for a period of 30 calendar days, with attendance being verified by the instructor and the Veterans Services Officer (School Certifying Official), before benefits may be recertified with the Department of Veterans Affairs.